Rewriting Creating a new manuscript or parts of a manuscript on the basis of content and research supplied by Author. Does not include the following unless specified:
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• research |
• writing original material |
Substantive/Structural Editing Clarifying or reorganizing a manuscript for content and structure. Does not include the following unless specified:
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• research • writing original material |
• negotiating changes with Author |
Note: The agreement should specify whether changes are to be suggested or drafted; if the latter, it should specify whether changes are to be made to hard copy or to the electronic manuscript.
Stylistic Editing Clarifying meaning, eliminating jargon, polishing language, and other non-mechanical line-by-line editing. Does not include the following unless specified:
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• checking or correcting reading level • creating or recasting tables or figures |
• negotiating changes with Author |
Note: The agreement should specify whether changes are to be suggested or drafted; if the latter, it should specify whether changes are to be made to hard copy or to the electronic manuscript.
Copy Editing Editing for grammar, usage, spelling, punctuation, and other mechanics of style; checking for consistency of mechanics and for internal consistency of facts; inserting head levels and approximate placement of art; editing tables, figures, and lists; Does not include the following unless specified:
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• providing or editing art manuscript • providing or changing system of citations • editing index • writing or editing captions or credit lines • writing running heads |
• obtaining or listing permissions needed • providing front matter (prelims), cover copy, or CIP data • editing preface or foreword • negotiating changes with Author • seeking approvals from clients’ representatives |
Notes: The agreement should specify whether changes are to be made to hard copy, to the electronic manuscript, or to both.
“Copy editing” is often loosely used to include stylistic and even structural editing, fact checking, and mark-up. It is not so used in this agreement. These other tasks must be specified.
Fact Checking/Citation Checking/Reference Checking Checking accuracy of facts and quotes by reference to original sources used by Author or to other reference sources.
Indexing Producing a key to the contents of a work. Includes reading and analyzing the work; choosing subjects, concepts, and other elements that together form a systematic guide to the information contained in the work; arranging these elements into entries consisting of headings and subheadings and their locators (for example, page numbers); and arranging the entries alphabetically or in some other searchable order.
Note: The agreement should specify whether the Client will provide a style sheet.
Proofreading Checking proofs of edited material for adherence to design and for minor, mechanical errors in copy (such as spelling mistakes or small deviations from style sheet). Does not include the following unless specified:
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• incorporating or exercising discretion on Author’s alterations • copyfitting • checking accuracy of running heads and folios • checking page breaks |
• inserting or checking page numbers to contents and page references • marking color breaks • flagging or checking location of art |
Notes: The agreement should specify whether proofs are to be read in isolation or “to copy” and whether a style sheet will be provided. It should also specify whether proofs are first, second (or subsequent), or final pages.
“Proofreading” is often loosely used to include copy editing and other tasks. It is not so used in this agreement. These other tasks must be specified.